Finding The Perfect Meeting Rooms in Noida Made Easy!

If you are looking to organize a meeting or conference, you surely expect it to be productive and give you solutions to a business problem perhaps. And to ensure that the meeting goes smoothly and everyone brainstorms and ideates successfully, you surely have a proper plan in mind, such as the issues to cover, the sequence of the discussion and so on. But is that enough? Not really! A conference room should feature proper furniture, the right kind of technology and be located suitably as well. So, if you are looking for the best meeting rooms in Noida, here are the things to keep in mind:  

• Suitability of location – Find out if the meeting room is close to the airport, city centre or a metro station. This will make it easily accessible to most attendees. If someone has to change buses several times or drive a car for 2 hours to be there, he or she might not want to attend the meeting.

• Proper air conditioning – A room full of people with no air conditioning is a very bad idea. But the good news is that reputed meeting rooms in Noida feature AC to keep everyone comfortable in all seasons. 

• Comfortable furniture – Modern meeting rooms often come with ergonomic chairs that can be reclined or swiveled with ease, and they provide maximum spinal support. Trendy tables and cabinets are also available.

• Tasteful décor – A meeting room should be such that it soothes your eyes and is elegant, without being too decorative or distracting. Minimalistic meeting rooms are especially popular these days. Choose one that receives ample natural light as well. It will help people to be productive and inspired.

• The latest equipment – A meeting room without the latest audio visual equipment, screens, projectors, whiteboards and adaptors, is meaningless. So ensure that the one you pick has all the facilities you will need in the course of the conference. Flip charts, stationery and waste bins are important too. Such equipment will help you conduct sales meets, training sessions and board meetings with ease. 

• High speed internet – No work can get done these days without access to fast internet. So, the perfect meeting room should offer high speed internet that allows you to mail, download and upload files, share Google spreadsheets, browse for information, and share videos conveniently.   

• Ample sockets – In any meeting, 3 to 4 people or even 10 to 12 people can come together to discuss different agendas. And it’s natural that everyone will carry along their smartphones, tablets and laptops. So, an adequate number of electrical sockets should be available in the meeting room to let people charge their devices when they want. 

• Single point of contact – Whether the meeting is being hosted at a hotel or at a separate venue, there should be a single contact person who can answer all your queries and make sure that all necessary arrangements are made. This is the reason why companies offering coworking spaces for meetings are so reliable. They have onsite IT support and other staff to handle all your needs during the meeting.

• Refreshments – Depending on the duration of the meeting, decide whether you want to serve your delegates tea, snacks or lunch. Accordingly, the meeting room should be stocked with fresh water, fruits, cookies or pastries to keep everyone’s energy level up. This will ensure that no one feels drowsy or bored and has enough fuel to come up with great ideas!

So, choose meeting rooms in Noida after making comparisons and researching. The kind of space you choose can make or break the meeting’s objective. 

Tips To Find modern Coworking Space in Noida

Ways and means of doing business have undergone a major overhaul in recent years in metro cities of India. Most individuals, start-ups and in many cases, established companies are now working out of shared working spaces because of the higher cost of owning and maintaining a business premise, increased networking opportunities, a vibrant and engaging work environment at a fraction of the cost of maintaining an exclusive work premise. Noida is one of India’s most efficient and well planned cities and business has boomed in this city. It is much easy now to find a coworking space in Noida owing to a boom in the start-up economy in India.

Finding a coworking space that can fit your company’s requirements needs a little sorting and care. Here are a few tips you must keep in mind to find modern coworking space in Noida.

1. Location

The coworking space must be located near to your and the key employees residences. It minimizes travel time and ensures that people key to the business are always available.

2. Resources

Coworking spaces must be able to accommodate your business’ specific needs. Ensure that you check the resources being provided depending on your needs because it can impact your turnaround time and efficiency eventually when it is time to scale your business.

3. Tour and Trial

Do not settle on a coworking space in Noida without getting a proper tour of the premises and a small trial period to ensure that the space is a complete fit for you.

4.  Costs

Ensure that you are aware of all the costs before you commit yourself to a space. Some coworking spaces charge separately for meeting rooms and using extra facilities. Hidden costs can impair working speed and structure.

5. Space

Everything that a physical space can offer must be checked for. Distance from nearest forms of transport, size of meeting rooms and desk space, dedicates access points, security etc.

6. Reviews

There are a couple of places like Instagram, Google reviews where you can determine if the claims made on a coworking space’s website are real or the actual work culture is different.

7. Community

Different coworking spaces have different vibes according to the values they espouse. Growth, collaboration, diversity, community, creativity; match your needs with what the coworking space offers.

8.  Connections

Founders of different start-ups often know each other and it helps to be in a place where it is easier to make connections. Sometimes, start-up owners can meet at coworking spaces, provided the environment is conducive to collaborations and discussions.

There is no dearth of modern coworking space inNoida, the trick is to find the one that is the most suitable to your needs. After you have curated a coworking space to suit your needs, building a community around it is dependent on your skills at hustling too. Ensure that you reach out to offer support and ask for advice, contribute to the culture and host events as and when required to enhance everyone’s skill sets. Everyone remembers a great team player.

Shared Office Workspace - A Radical New Way Of Doing Business

With the restructuring of offices and businesses across the world, there was been a silent shift in the way individuals and organizations are now working too. Since a lot of business has now shifted online or is driven online, companies can afford to cut back on premise and manpower costs, effectively allocating resources to develop the technological front. Often, the costs that arise from fixed costs are high and often threaten to cut or take over a company’s profitability. As millennials continue to reform the business scenario worldwide, they bring a new style of working with like-minded professionals known as Shared Office Workspace.

Shared office workspaces are basically places where individuals from different organizations engage together to work towards their individual goals. In the process, they share vision, expertise, resources, networks and sometimes, act as places for social interactions since the average age group working in shared office workspaces is very young. These places are rented table/ office wise depending on the individual/ organization’s need and charges depend on usage of basic and premium business offerings like conference rooms, telephones, stationary, special equipment etc.

There are multiple benefits of operating a business from a shared office workspace. They are:

1. Low Costs

Buying or leasing a premium office space can cost a lot of money that a growing organization may not be able to afford. Often, it translates into unaffordable investments. Shared spaces have an advantage in that the costs are much cheaper and the benefits, manifold in sharing business premises. It helps curb overall costs to a great extent and helps divert finance to other places of prime importance for growth.

2. Smaller Commitment

Buying or leasing a property is an investment that most individuals and organizations may not be able to afford in the initial stages of business. A shared workspace is a smaller commitment and can be uprooted or scaled at any point of time depending on how well the business is faring. It reduces the risk of a long financial commitment and enables better profit margins on the balance sheet which is important when the business needs to be scaled.

3. Start-up Support

Most start-ups are bootstrapped and therefore require the most minimum amount of investment to be added to an already struggling business. With the rise of millennial work culture, lot of start-ups have mushroomed, with some of them getting global recognition for their work. Shared office workspaces are a boon for start-ups as they enable lower costs, networking opportunities, peer support and help balance an already uncertain future.

4. Breakdown of Structures

Traditional offices have hierarchies that can often be imposing and detrimental to quick working and out-of-the-box thinking. As businesses change globally, traditional offices are silently witnessing the end of hierarchies in the form of shared workspaces. The structure is typically flat and the doors are open for everyone to choose a place of their liking to work and have meetings or discussions.

Office Space For Lease - New Age Business Practices That Do wonders

Launching your own startup can be nerve wracking and exhausting. There are multiple details to be managed, many people to be convinced and most of all, manage costs and ensure that the bottomline remains profitable or manageable. There are a lot of concerns about costs that can escalate and it is important to keep a check on both fixed and variable costs. Of all the costs that prove to be threatening to every organization, cost of premises is often one of the highest. It is often impossible for startups to secure office premises through sale of land since it is a costly affair that can set a company back by years owing to the financial commitment required. In this scenario, office space for lease is one of the best options for a growing organization.

Lease basically means a contractual arrangement where the lessee (user) pays the lessor (owner) a fixed sum of money to use his property. Leasing works well for all business related costs like premises, machinery, etc. In tough financial situations, leased office space ensures that costs are deferred and controlled at a minimum level. All startups usually opt for coworking spaces that can be leased in parts for a mutually agreeable period of time. Officespace for lease ensures that costs are limited for usage of a space that could cost manifold times if it is brought outright via sale. Of late, businesses share leased office spaces with other businesses culminating in a shared workspace that embodies the best of all working practices. A leased space is availed on a mutually agreeable contractual basis and can be used for as long as you require, thus affording mobility for the business as every situation may demand.

While looking for an office space for lease, the following details must be considered before making a decision:

    1. Ease of Travel

Office space must be accessible for everyone on the team. A reasonable amount of commute is fine but extended periods of travelling can be frustrating and costly for employees, resulting in loss of motivation to work. An easy to access office space can help retain employee confidence as well as favour future recruitment of best talent available.

2. Location

Often, location can create a make or break situation for a business. If you choose to set up shop in a central business district, you have to be prepared for escalated costs; on the plus side, it will give you tremendous access and visibility in places that matter. If you curb costs and move to a location outside of the business district, you may lose clients and networking opportunities. Ensure that you weigh the pros and cons before zeroing on a location for office space for lease.

3. Expansion and Mobility

Lease contracts are negotiable and it must be ensured that the contract allows for expansion and mobility as desired by the business organization without causing excessive financial damage. Short term leases that can be renewed periodically must be preferred.

Office Sharing Companies - Boon or Bane ?

An increasing number of individuals and companies are opting for office sharing since it is an easier to manage and cheaper alternative to maintaining a full time business premise. The rentals are cheaper, the lease is flexible and the networking opportunities, manifold. Office sharing companies have sprung up in most major tier I and tier II cities and has not only raised an alternative source of income for people with a spare space to let our but also afforded growth opportunities to smaller businesses and freelancing individuals who have the talent but no space to present themselves as a legitimate, viable business.

Like every idea, office sharing companies come with their share of pros and cons. Here are some arguments in favour of and against getting a shared workspace:

Pros -

      1. Flexibility

Shared workspaces are flexible in nature. Flexible lease, flexible costs and flexible space options for periods when you need to scale your business upwards or downwards. Flexibility in all aspects is one of the most needed features to avoid losses and grow the business at a balanced speed.

2. Community

Office sharing companies function as the best spaces to mingle, network and learn from professionals belonging to the similar fields of work. They also function as spaces for having conversations beyond work and knowledge in the form of workshops and seminars.

3. Networking

Coworking spaces offer the greatest advantage in the form of networking opportunities. It is much easier to find like – minded people, from alliances and partnerships, find investors and opportunities and ensure organic growth.

4.  Low-cost, high quality infrastructure

Maintaining an office premise is expensive and a constant process. With the outsourcing of these troubles at a fraction of the cost of maintaining a premise, entrepreneurs and businesses are free to focus on business plans and progress. Shared workspaces offer world class infrastructure for a monthly fee.

Cons –

      1. Distractions

With the presence of like-minded peers, distractions are inevitable. It can reduce your working capacity if you are used to working alone or in solitude. Continuous distractions can seriously impair your ability to take rational decisions and make the most of your time.

2. Competitors

Office sharing companies will enable proximity to peers and colleagues who can support and push your work but eventually, they are all competitors for your business. Constant proximity with competitors can result in all your ideas and work getting limited traction because there won’t be an element of surprise in the market.

3. Fixed Working Hours

As a start-up owner, you will be required to work round the clock. Sometimes, inspiration might strike at odd hours or work might stretch into late hours of the night. Fixed timings limit your scope of work and cut off potential possibilities arising out of burning the midnight oil.

4.  Customization

Despite a plethora of services offered for reasonable costs by coworking spaces, they lack the ability to customize. Services offered are one-size-fits-all basis and it is impossible to fit in any special requirements your business might have.

COWORKING OFFICE SPACES: LESS COST, MORE EXPERTISE

As more people turn to self-employment and established companies begin diversifying businesses into smaller units and leaner teams, coworking office spaces have become essential to the business world. With the advancement of new means of undertaking business activities, the idea of business premises has also undergone a major overhaul. The rise of shared spaces for businesses is relatively new, but it has ensured work and scaling opportunities for many organizations, bootstrapped or otherwise.

As the Indian economy booms and more companies are founded, office space rents have hit an all-time high owing to the demand and supply force. As it is with every change in business environment, renting a swanky office space is the new layer of an organization’s snob value or factor that affects an organizations brand value. Rent values have often corroded a company’s balance sheet because of its fixed nature. While some expenses are disposable or deferrable, rent is usually constant, consistent and appreciating with time. In this situation, coworking office spaces have emerged as a steady new option to mitigate costs and ensure accessibility as well as ease of work.

Coworking office spaces typically favour professionals from creative fields who may be freelancers or full timers with limited resources. Non-creative fields can also benefit from them. These spaces are sparsely decorated, open spaces that facilitate ease of working for different professionals and companies with a small – medium employee strength who are willing to share resources, ideas, manpower and sometimes, work for everyone’s mutual benefit at shared costs. Shared elements can include office supplies, conference rooms, furniture, internet connection, electricity, phones, faxes, printers, etc. With rising costs of managing a business, coworking office spaces can help cap fixed and variable overhead expenses and ensure that businesses can maintain and increase productivity and profitability.

Often, work for freelancing professionals can become mundane with too much time required to be spent at home in front of the laptop. Mostly, working from home can be isolating and leads to fewer opportunities that can be found by networking in full time opportunities and can aid and challenge growth at work. Coworking spaces ensure that work becomes a social gathering for all employees coming from different backgrounds and networking opportunities are available for as long as possible. Coworking office spaces also ensure green practices as resources aren’t wasted but shared among everyone to ensure low costs. Energy needed is used, kitchens are shared and spaces are rented out on flexible schedules according to need; this ensures access to amenities for everyone without burdening our surroundings.

As there is more talent sharing a working space, these places also offer chances of exchange of knowledge, information and ideas as well as the occasional meaningful conversation. Coworking spaces are great not only for businesses looking to leverage the power of collaborating with like-minded professionals while reducing costs and increasing opportunities, they are also incredible spaces for individuals to grow and prosper in personal and professional spaces. Coworking spaces can instantly transform into party spaces too!